BY-LAWS OF THE ST. LOUIS GROUP
ARTICLE I – NAME AND LOCATION
SECTION 1. The name of this organization shall be the St. Louis Group for Excellence in Social Work Research and Education (hereafter called “The St. Louis Group”).
SECTION 2. The principal office of the organization shall be located in the city of its current President. The organization may also have such offices at other places as its member may from time to time determine.
ARTICLE II – OBJECTIVES
The objectives of this organization shall be:
SECTION 1. To advance the excellence and interests of social work education nationally and internationally in the context of the research mission of the profession.
SECTION 2. To represent the research-related interests of social work deans, directors, and chairs to other constituents and organizations as needed to facilitate communication and progress in research.
SECTION 3. To provide a forum for deans, directors, and chairs to discuss problems and opportunities for the advancement of social work research.
SECTION 4. To solicit such funds as necessary to advance the purposes of the St. Louis Group.
SECTION 5. To engage in activities of interest to deans, directors, and chairs of social work programs in the furtherance of social work research.
SECTION 6. To perform every lawful act and thing necessary, desirable and expedient in carrying on the purposes of the organization and to accomplish the ends for which the St. Louis Group is formed.
ARTICLE III – MEMBERSHIP
SECTION 1. Membership shall be open to accredited graduate social work programs that have a core or aspirational research intensive mission.
SECTION 2. Eligible schools shall be represented only by the current incumbent or acting dean, director or chair. Other representatives for the dean, director or chair are excluded.Updated in 2009 2
ARTICLE IV – FEES AND ASSESSMENTS
SECTION 1. Fees or assessments, if any, for members shall be determined and revised from time to time by a majority of the membership when it deems necessary or advisable.
SECTION 2. All members of the St. Louis Group shall pay an initial membership fee of $500.
SECTION 3. Any member of the St. Louis Group who shall be delinquent in payment of fees or assessments for a period of time of one (1) year from the time the fee became due shall be notified of such delinquency and may be suspended from the organization by a majority vote of the members at their next regularly scheduled meeting after the one year period.
SECTION 4. No fees or assessments shall be refunded to any member whose membership terminates for any reason.
ARTICLE V – MEETINGS OF MEMBERS
SECTION 1. The St. Louis Group shall meet at least one per year.
SECTION 2. Special meetings of the St. Louis Group may be held as necessitated by the business of the organization.
SECTION 3. Written notice stating the place, day, and hour of scheduled meetings shall be given for all regular meetings and shall include an agenda. At any special meeting, only the business stated in the notice of meeting may be transacted. Notice of meeting shall be given in writing by email not less than (10) days before the date of the meeting to each member at the address recorded on the records of the St. Louis Group.
SECTION 4. Meetings of the St. Louis Group shall be presided over by the President. If the President is unavailable, the Treasurer shall preside over the meetings. The Secretary of the St. Louis Group shall act as Secretary at every meeting.
SECTION 5. The members present shall constitute a quorum at any meeting for the transaction of business. Each member shall have one (1) vote. In the election of officers, a plurality of the votes cast shall elect. Except to the extent provided by law, all other actions shall be by a majority of the votes cast. Whenever the vote of members is required or permitted, such action may be taken without a meeting by setting forth the action to be taken and obtaining the consent of a plurality (in the election of officers) or a majority (in all other actions) of the members entitled to vote. Votes may be cast by email, US postal service, or telephone and should be recorded and reported by the secretary.
SECTION 6. The meetings of The St. Louis Group shall be regulated and controlled according to ROBERTS RULES OF ORDER (Revised) for parliamentary procedure, except as may be otherwise provided by these By-Laws or by the consent of those members present.Updated in 2009 3
ARTICLE VI – OFFICERS
SECTION 1. The Executive Committee shall be responsible for formulating the vision and strategies of the St. Louis Group, for appointing a nominating committee to draft a slate of new officers every two years, and for approving the agenda and content of each membership meeting.
SECTION 2. The Executive Committee shall be elected bi-annually from the membership and shall consist of the President, Secretary, Treasurer, and three members-at-large. Once elected, members will serve until their successors have been duly elected and assume office. The past President will serve on the Executive Committee for one year.
SECTION 3. The Executive Committee shall appoint a nominating committee to develop a slate of candidates for election. At least two members must be proposed for each position. Only members in good standing shall be eligible. Any member of The St. Louis Group may nominate himself/herself or any other member in good standing for an elective office. These names should be submitted directly to the Chair of the Nominating Committee, who shall be designated by the President. Nominations of all candidates shall be submitted to the membership no later than thirty (30) days prior to the date of the selections of officers and members-at-large for the upcoming year. Any person so nominated shall have given his or her prior consent to nomination and selection as an officer.
SECTION 4. Each elected officer and member-at-large shall take office immediately upon installation and shall serve for a term of two (2) years or until his or her successor is duly elected and installed. Officer and members-at-large may be reelected to the same or other offices for an unlimited number of terms.
SECTION 5. Vacancies in any elective office may be filled for the balance of the term thereof by the President. The members, at its discretion, by a 2/3 vote may remove any officer or member-at-large for cause.
ARTICLE VII – DUTIES OF OFFICERS AND ELECTED MEMBERS-AT-LARGE
SECTION 1. President. The President shall serve as Chair at all meetings of the St. Louis Group and serve as a representative of the membership at meetings of other constituent groups. The President shall perform such other duties as are necessary incident to the office of the President or as may be prescribed by the membership.
SECTION 2. Secretary. The Secretary shall be responsible for the proper and legal mailing of notices to members. S/he shall maintain the proper recording of proceedings of meetings of The St. Louis Group and see that accurate and updated records are kept of all members. The Secretary shall be responsible for tallying and reporting results of all elections and members-at-large.
SECTION 3. Treasurer. The Treasurer shall be in charge of the funds and financial records of The St. Louis Group. As Treasurer, s/he shall collect all member dues and/or assessments; shall Updated in 2009 4
have established proper accounting procedures for the handling of the funds of the St. Louis Group and shall be responsible for the keeping of the funds in such banks, trust companies, and/or investments as are approved by the membership. S/he shall report on the financial condition of the St. Louis Group at all meetings of the membership and at other times when called upon by the President.
SECTION 4. Members-at-Large. Members-at-Large shall be responsible for attending meetings and participating in telephone conferences of the Executive Committee. They shall assist with identifying and recruiting speakers and panel participants for meetings of The St. Louis Group, shall propose topics for discussion by the membership, and assist with any special initiatives of the St. Louis Group as proposed by the membership.
ARTICLE VIII – COMMITTEES
SECTION 1. Establishment of Committees. The membership, at regular or special meetings, may establish standing or special committees at its discretion in order to undertake the work of The St. Louis Group. A majority of members present is required to establish a standing or special committee.
SECTION 2. Membership on Committees. The President shall appoint the members of any standing or special committee established by The St. Louis Group. The members of that committee shall elect their own chair.
ARTICLE IX – DISSOLUTION
SECTION 1. Upon the dissolution of The St. Louis Group, the organization shall, after paying or making provisions for payment of all the liabilities of the group, dispose of all the assets of the group in such manner, or to such organization or organizations organized and operated exclusively for charitable, education, religious, or scientific purposes as shall at the time quality as an exempt organization or organizations under Section 501©(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law), as the membership shall determine.
ARTICLE X – AMENDMENTS
SECTION 1. These By-Laws may be amended or repealed by a two-thirds (2/3) vote of the members present at any of the duly called meetings of The St. Louis Group, notice of such proposed changes having been sent in writing to the members thirty (30) days before such meeting.